Effective Date: June 2017
Last Updated: Jan 2026
1. Introduction and Scope
This Privacy Policy describes the policies, procedures, and principles governing the collection, handling, use, storage, protection, and disclosure of information obtained by Cabit Intelligence (“Company,” “we,” “us,” or “our”). This policy applies to all clients, prospective clients, website visitors, vendors, contractors, and any individual or entity whose information is obtained, accessed, or processed by the Company in the course of providing private investigations, intelligence, consulting, or related professional services.
Our firm operates under the core principle that client confidentiality is paramount. We recognize that the nature of private investigations and intelligence work requires an exceptionally high standard of discretion, security, and ethical handling of information. Accordingly, we adopt practices that meet or exceed industry standards for confidentiality, data protection, and professional responsibility.
2. Information We Collect
We may collect, receive, or generate information including, but not limited to:
- Personally identifiable information (PII), such as names, addresses, phone numbers, email addresses, dates of birth, government-issued identifiers, or similar data
- Sensitive personal data, where legally permissible and contractually authorized
- Business, corporate, financial, or transactional information
- Investigative data, reports, notes, recordings, images, surveillance materials, and intelligence assessments
- Communications between the Company and clients, attorneys, insurers, or authorized representatives
- Technical or metadata generated through lawful investigative methods
Information is collected only when necessary, only for legitimate investigative or professional purposes, and only to the extent permitted by law and contractual authorization.
3. Use of Information
Information collected by the Company is used exclusively for the following purposes:
- Conducting authorized private investigations and intelligence services
- Fulfilling contractual obligations to clients
- Producing investigative reports, findings, and analyses
- Complying with applicable laws, licensing requirements, and professional standards
- Protecting the legal rights, safety, and interests of our clients
We do not use client information for marketing, profiling, data mining, or unrelated commercial purposes.
4. No Sale, Trade, or Sharing of Client Information
The Company maintains a strict policy that client information is not sold, traded, licensed, rented, or shared with any third party for commercial, promotional, or unrelated purposes.
Specifically:
- We do not sell client data
- We do not trade client data
- We do not provide client data to data brokers, advertisers, analytics firms, or marketing entities
- We do not disclose information to third parties except as expressly authorized by the client or required by law
Any sharing of information that is necessary to complete an investigation (e.g., licensed subcontractors, forensic specialists, or consultants) is limited strictly to the minimum information required, governed by confidentiality obligations, and conducted only where legally permissible.
5. Confidentiality and Professional Secrecy
All client information is treated as confidential and is handled in accordance with:
- Applicable state and federal privacy laws
- Professional licensing requirements for private investigators
- Ethical standards applicable to investigative and intelligence work
- Contractual confidentiality and non-disclosure obligations
Access to client information is restricted internally to personnel with a legitimate operational need, and all personnel are bound by confidentiality agreements and internal security policies.
6. Data Security Measures
We employ administrative, technical, and physical safeguards designed to protect client information from unauthorized access, disclosure, alteration, or destruction. These safeguards may include, but are not limited to:
- Secure digital storage and controlled access systems
- Encrypted communications where appropriate
- Segregation of sensitive investigative materials
- Limited-access physical storage for hard-copy materials
- Ongoing evaluation of security practices
While no system can be guaranteed to be completely secure, we take reasonable and proportionate steps to mitigate risk and respond promptly to any suspected security incident.
7. Legal Process, Court Orders, and Government Requests
The Company takes an exceptionally cautious approach to legal demands for client information.
If we are served with a subpoena, court order, search warrant, or other compulsory legal process seeking disclosure of client information, we will:
- Promptly notify the affected client, unless legally prohibited from doing so
- Review the request for validity, scope, and legal sufficiency
- Seek to narrow, limit, or challenge the request where appropriate
- Assert all available legal objections and privileges
- Attempt to prevent or minimize disclosure to the fullest extent permitted by law
We do not voluntarily provide client information to law enforcement, regulatory agencies, or other governmental bodies absent a lawful and binding requirement.
8. Disclosure Only as a Last Resort
Any disclosure of client information pursuant to legal compulsion will be:
- Limited strictly to the information legally required
- Conducted in a manner designed to protect confidentiality
- Documented internally for accountability and compliance
The Company will not disclose investigative methods, sources, internal analyses, or privileged materials unless legally unavoidable.
9. Client Rights and Control
Clients retain control over their information subject to legal and contractual constraints. Where applicable and lawful, clients may:
- Request confirmation of whether information is held
- Request correction of inaccurate information
- Request limitations on use or disclosure
- Request secure transmission or delivery of investigative materials
Certain investigative data may be retained as required by law, licensing rules, or professional standards.
10. Data Retention
Information is retained only for as long as reasonably necessary to:
- Complete the authorized investigation
- Fulfill contractual and legal obligations
- Comply with licensing and recordkeeping requirements
- Defend against legal claims or disputes
After the applicable retention period, information is securely destroyed or anonymized in a manner consistent with industry best practices.
11. Third-Party Websites and Communications
This policy applies only to information handled by the Company. We are not responsible for the privacy practices of third-party websites, communication platforms, or service providers not under our direct control.
12. Changes to This Policy
We reserve the right to update or modify this Privacy Policy at any time to reflect changes in law, professional standards, or operational practices. Updated versions will be posted with a revised effective date.
13. Contact Information
Questions regarding this Privacy Policy or our data handling practices may be directed to:
Cabit Intelligence
13344 Pine Dr, Suite E, Cypress, TX 77429
support@cabitintel.com
800-503-1170